The accepted payment methods for the event are credit card and bank transfer. We recommend attendees book by credit card where possible. All registered attendees will receive a Tax Invoice after payment for their event registration is received.
If you choose to pay by bank transfer you will be sent a Proforma Invoice for payment. If you don’t see this in your email inbox please check your spam folder.
Attendees paying by bank transfer will have 14 days to pay for their registration. Please include your order number in the reference field for any bank transfers, so we can easily identify your payment.
Note, bank transfers can take up to 5 working days to be received.
Yes, we do offer a discount to local attendees, as well as early bird pricing for all. We will notify speakers of their acceptance with plenty of time to secure early-bird tickets before the deadline. See the pricing page for further information about pricing and the early bird registration deadline.
Yes, you will have 14 days to pay for your registration by bank transfer once you receive your proforma invoice after you have completed your registration and we will keep the same early bird price for you during this time.
All attendees must pay the 21% Spanish VAT on their tickets, because the event is taking place in Spain. This applies to all attendees, regardless of the country they are registering from. For more information about this we invite you to review this webpage, specifically the section: B2B services in respect of admission to cultural, artistic, sporting, scientific, educational, entertainment and similar events will be taxed at the place where those events actually take place [Article 53 of the VAT Directive]
Yes, you will need to sign up as a user for the MoodleMoot Global 2023 website (moodlemoot.org) before you are able to register and/or submit an abstract proposal for the event. Once you have created an account, you can login to the website to manage your event registration and abstract submissions for the event.
The cost of attending the Jam Day sessions (Developers DevJam, Learning Designer Jam or UX Jam) is included in the event price and your preferred session can be booked through the registration process. Please note that places are limited, so register soon to avoid disappointment.
Your ticket for MoodleMoot Global 2023 does not give you access to the Global Partners Day. If you are planning to attend the Global Moodle Partners Day on Monday 18th September as part of the pre-conference, you will need to confirm your attendance separately via the Moodle Partner Portal. Further details will be shared with Moodle Partners soon.
No, travel and accommodation are not included in the ticket price for the event. All attendees are responsible for booking and covering the costs of their own travel and accommodation arrangements.
If you are planning to fly to Barcelona, we recommend arriving at Barcelona-El Prat airport and if you are arriving by train, you should arrive at Sants Railway station, which is located just below the venue. See the travel and directions section on the conference website.
Regarding accommodation, the Hotel Barceló Sants (which is also the event venue) will offer special prices for MoodleMoot Global 2023 attendees. You can find more information about the prices and how to book in the accommodation section on the conference website.
Group bookings are not offered for this event; only individual bookings are possible. Each registration will be linked to the email address of the registered user on the event website. We will use this email address to contact you regarding your booking and provide information about the event. Each attendee may purchase one Extra Party Guest ticket each. You will be able to book a ticket for an Extra Party Guest after you have completed your registration.
Only registered delegates will have access to the conference areas and catering. However, you can bring an accompanying person to the MoodleMoot Party on Wednesday 20 September for an additional cost of 100€ + VAT. This will include access to the party, a cocktail dinner and drinks. You will be able to purchase an Extra Party Guest ticket, and fill out the necessary details, after you have completed your registration. All guests must be over 18 years of age.
The suggested dress code is (business) casual, but you can wear whatever makes you feel comfortable during the event. It will be the end of summer in Barcelona, so it may still be warm and the conference rooms will have air conditioning, so we recommend you bring a light jacket.
More information about the party theme will be communicated to attendees prior to the event.
Yes, there will be a MoodleMoot Global 2023 mobile app available to all attendees prior, during and after the event. All registered attendees and sponsors will get access to the event app around a week before the event starts and for a month after the conference. Further details about the app and instructions about how to access this will be emailed to delegates and sponsors before the event.
No, the official language of this event is English. All presentations and abstracts should be written and delivered in English, so we expect all participants to be able to speak and understand English.
The stream, audience and level should be added as comma separated phrases into the Metadata field on the Abstract submission page, alongside the keywords that describe your presentation. Please refer to the submission instructions within the text area on the abstract submission page, or review the ‘Become a Speaker‘ page for further information.
Yes, all confirmed sponsors that have at least one slot in the program as part of their sponsorship package will need to submit an abstract for each presentation by the abstract submission deadline (or as soon as they confirm their sponsorship participation if that’s after the abstract submission deadline). Once this sponsorship application has been accepted and the sponsor type has been confirmed, the main contact person will receive the relevant invitations to register their attendance and submit abstract(s) for the event.
All selected speakers and poster presenters will be notified via email about the outcome of their abstract submission, including detailed information about the selected format, preparation and next steps.
Yes, speakers are encouraged to share their presentations with us as a PowerPoint file (pptx), which will enable us to utilise an auto-translation and auto-captioning system for presentations during the event. This will help make the event more accessible for everyone. If you are using Keynote, or other presentation software, you should export your presentation as a pptx file. Presenters will be able to submit their pptx files on the moodlemoot.org website, closer to the date of the event.
We will welcome abstract proposals for 5 different presentation types and timings:
Lightning talk – Duration: 5 minutes presentation (+ ~15 min Q&A for all talks at the end of session). Please note lightning talks will be presented in groups (ie. with other presenters), with a shared question and answer time after all the presentations.
Short presentation – Duration: 15 minutes (10 min talk + 5 min Q&A).
Presentation – Duration: 30 minutes (20 min talk + 10 min Q&A).
No, unfortunately, we do not offer discounts to speakers, however, we do offer a discount to local attendees, as well as early bird pricing. We will notify speakers of their acceptance with plenty of time to secure early-bird tickets before the deadline. See the pricing page for further information about pricing and the early bird registration deadline.
If you are unable to attend, you can transfer your registration to a colleague at no extra cost up to two weeks before the event. To request a registration transfer, please complete this contact form and let us know your email address and the full name and email address of the person you would like to transfer the ticket to. Once we confirm this with you, we will change this for you.
If a cancellation notice is received in writing more than 30 days before the conference, a refund will be provided, minus an administration fee of €50. If a cancellation notice is received 30 days or less before the conference, no refund will be given. Please complete this contact form.
If a force majeure event means the event cannot continue as planned, the event will be postponed or moved to an online format. All registrations from attendees will be automatically transferred to the new dates. If the event is rescheduled it will be held within 12 months of the original conference dates. All attendees will be notified via email and given the option to receive a full refund. If the event can not be rearranged within this timespan, all attendees will be given a full refund.
If you would like to make any changes to your registration once it has been completed, please complete this contact form providing us with all the necessary information and we will make any changes on your behalf.
No current Health Controls are carried out upon arrival in Spain. However, since the travel restrictions for travellers coming to Spain may change, we strongly recommend you consult the latest travel information to enter Spain by visiting the general Spanish Ministry of Health website.
As per the current Catalan and Spanish Health authorities, proof of double vaccination for COVID-19 is not mandatory to attend the event. However, health and safety for all participants is our main priority, so we encourage all participants to stay home if they are feeling unwell.
In line with current Spanish and local government health guidelines (as from 20 April 2022), all participants do not need to wear a face covering mask indoors. For more information, please visit: https://web.gencat.cat/en/activem/index.html